The system modification – software life cycle

Grzegorz Papaj, 5 April 2019

analysis an computer

Business IT systems are not only booked for big corporations. They are also implemented in small companies en masse because of digital transformation coming from necessity to satisfy customers’ needs and to sustain on market.

The increasing popularity of dedicated software which improve work and provide ability to constant follow the market needs made that currently more and more businesses decide to use ERP IT systems or dedicated software. Unfortunately only implementation of system isn’t enough, its still modification is necessary to follow the changing business reality.

The impact of systems modifications on company functioning

The functioning of the company undergo wide range of variables which directly and indirectly affect the functionality of used IT systems. Currently deployed IT systems are advanced tools strictly connected with every area of business. Without them the management team wouldn’t be able to quickly make key business decisions and clients would go to competition. Although it doesn’t mean that advanced technology will always provide ability for maximal use of potential and won’t start to generate unnecessary loads.

Dedicated software and effective company management

IT systems in the company fulfill predefined tasks. First of all, they are an effective management and communication tool at all levels. What's more, properly designed IT systems allow you to control and improve the flow of work, products and services, as well as they help in implementing changes in organizational structures.

The effective usage of all possible custom made application’s abilities is one of key elements to effective computerization of the company. Unfortunately, deployment of software isn’t enough to feel the measurable benefits of it. The key to success is firstly the flexible matching the system to market sector, to trends in customer service, and also to inimitable model of process execution worked out in the company.

Is the long-term usage of once built software possible without modification? Definitely not. The main advantage of writing tailored-made programs is exactly the ability to modify with changing business dynamic. The withdrawal from modifications meeting the individual needs of IT systems in a fear of changes or necessity to invest in innovative development and can only result with serious problems and gradual loss of earned market position.

The system updates are even essential to improve quality of provided services, accomplishing business goals and also decreasing costs and increasing profits from company.

First of all, adapting systems and applications to changing company needs and strategic development goals is key thing. The business reality has an impact on every area of company’s activity, so developing continuously new strategics and procedures of accomplishment new business goals is highly necessary. In this situation, the obsolete, nonfunctional or difficult to use IT program doesn’t make pursuit of success easy, even inhibit achieving planned goals.

The next reason why the modification of software used in company is necessary, is that work improvement and customizing currently used programs to individual needs of particular business.

Deploying IT systems requires employee training and doesn’t affect in positive way on efficiency of team work. Time devoted to train staff, deploy and test new software can also be a waste of time if the whole process is not carried out agilely and quickly because market situation can change. Modification or extension of known to users system often is the best solution.

Unfortunately, not every programs and applications can be modified liberally to meet individual expectations in terms of their functionality. For this reason, more often used solution is dedicated software which gives a possibility for better tailoring to individual company needs, its customers and employees and also to constantly changing business reality.

An update chases update

Every day we have a brush with constant IT systems updates, not only when it comes to typical business systems. The update of software for example used every day on private computers and mobile devices is aimed at icnl. improving the safety of using the system and application but not only it; software modification aims at customizing to individual needs of every user and gives many possibilities of personalization in the broad sense.

It’s perfectly seen in the example of known to everybody Google search engine, Facebook and Windows operating system. Although modern and customized modifications to various users’ needs are sometimes a failure, they aren’t implemented pointlessly. Essentially their main purpose is to maintain market position and win new clients over. There are also changes with the main goal to repair serious errors that cause a loss of customers and discourage new users.

Maintenance of IT system is race against reality (business requirements, clients expectations, market of new solutions and technological conception. You need to be part of it to not be left behind and to not get out of the game.